SideQuest for pump & valve distributors on QuickBooks Online
If you distribute pumps, valves, and fluid-handling components on QuickBooks Online, your purchase orders are dense with spec. Industrial and MRO buyers name size, material, pressure class, and connection type on every line, and half the time they reference a competitor's part number instead of yours. SideQuest reads those POs from your inbox, matches each line to your QuickBooks catalog on the spec and the cross-reference, and builds a draft Estimate your order desk reviews and submits.
What changes for you
PO intake stops being a typing exercise
Inbound POs get parsed automatically. The header (customer, ship-to, PO ref, terms, need-by) lands in the right QuickBooks fields, and your CSR opens a draft Estimate that is already built instead of a blank line.
Size, material, and class route to the right SKU
A valve line like '2in 150# RF gate valve WCB' is a spec, not a clean PN. The matcher reads size, pressure class, material, and connection against your catalog descriptions so the exact SKU lands on the draft, not a near-miss.
Customer cross-references stop being re-solved
When a buyer orders by a competitor's part number, your CSR maps it once and SideQuest remembers. The next PO with that number matches automatically, so your long-tail cross-references compound instead of being looked up every time.
Why this fits pump & valve distribution
Catalog quirk: spec-in-description
Your catalog keys on a stack of attributes, and the PO names them in free text. SideQuest matches on the description, so a 316 stainless valve and its carbon-steel twin at the same size stay distinct rather than collapsing into one SKU.
Customer mix: industrial and MRO on net terms
Most of your volume is plants and MRO buyers on net terms with credit limits. The Customer Risk Gate reads QuickBooks Customer.Balance and overdue invoices on every parse and flags an over-limit or past-due account 'credit hold' before your CSR sees the draft.
Long-tail SKUs and cross-references
Fluid-handling catalogs run deep, and buyers reference many brands. SideQuest's cross-reference auto-learn turns every operator match into a permanent rule, so match rate on your long tail climbs week over week instead of resetting each order.
Start free, 25 POs a month
Install the connector, point it at your Gmail and your QuickBooks Online file, and let it parse your next inbound PO. No credit card to start.
Start the free tier → Quick-start guide See pricingFAQ
Can SideQuest match a valve line that specifies size, material, and pressure class instead of a part number?
Yes. Valve and pump lines carry the spec in the text, like '2in 150# RF gate valve WCB'. The matcher reads size, material, class, and connection alongside the customer's part number and matches them against your catalog. If two SKUs fit, the line is flagged for your CSR to pick, not guessed.
We cross-reference between manufacturer part numbers. Does SideQuest learn those?
Yes. Every time your CSR maps a customer's part number to your catalog item, SideQuest saves it as a permanent rule for that customer. The next PO with that part number matches automatically, so your cross-references compound over time.
Many of our POs arrive as scanned PDFs. Can it read those?
SideQuest runs scanned PDFs through OCR with a trust gate. If the output passes the confidence threshold, the lines flow into the parser. If not, the draft is flagged so your CSR checks the source PDF. Optional cloud OCR runs as a rescue on hard scans.
Keep reading
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